1. Business Documents
ビジネス文書
When you hear about creating business documents, you may think that it is a very difficult task. However, business documents have a format and should be created according to the it. For example, make sure you know where to write the date, the other person's company name and name, and your company name and name. Many companies have different formats, so ask your superiors what kind of format is used in your company, what kind of language is used, what kind of documents.

2. Types
種類
Business documents may contain difficult words that are not normally used. Even if you cannot understand the meaning of each word, it is important to memorize the format and understand what words should be included in each part.
■ Internal documents
Create documents according to the basic format. Internal documents include plans, reports, minutes of meetings, etc.
■ External documents
The basic format is the same as internal documents, but they are written in more polite language. In addition, seasonal greetings, words of concern for others are added. External documents include information letters and greeting cards.

3. Creating
作り方
■ Format
Different formats are used for internal documents and external documents.

■ Titles
Business documents should include a title. For this reason, please refrain from writing any content other than the title.
■ Greetings
External documents often use polite greetings that are not found in internal documents. However, there are fixed phrases, so there is no need to think about it yourself.
■ Writing style
You can write in 「です・ます」or「である・だ」writing style. Also, use written words rather than spoken words. Here are some examples:
今日ー本日ーtoday
この間ー先日ーthe other day
■ Message
To make it easier to read, write the message in bullet points. For example, the time and location of a meeting are difficult to read if written in text, so write them as follows:
・日時: ２月２０日 (火) 10時〜11時
・場所: モリビル 4階 会議室
■ Confirmation
Please read the information carefully.

4. Example
例
https://www.exeo-kizuna.com/useful_biz/03.html

(1) Date: The date on which the document is sent can be in Japanese or Western calendar.
(2/3) Receiver/Sender name: For internal documents, include the department name and title. For external documents, include the official company name, department name, title, etc. When addressing an individual, use 様 or 殿, and when addressing a company or department, use 御中.
(4) Title: Make it easy to understand.
(5) Preamble: In internal documents, you immediately write down the business, but in external documents, you write a greeting.
(6) Main sentence: What you want to convey.
(7) Closing sentence: Concluding greetings, and the conclusion is placed right-aligned at the end.
(8) Notes: Only if necessary, list the main points in separate notes. Start with 記 aligned in the center, write the bullet points, and end with 以上 aligned to the right.

Have you ever wrote business documents? Share in the comments!